Contracts Administration Officer | Qatar Airways | Doha

Qatar Airways

Qatar

Posted 2 days ago 
Ref: GP388-1597

The Role

You will be responsible to Provide and supervise subordinated staff in the administrative support to the Contracts Department in the processing and coordinating of all routine contracts thus assisting in enhancing the efficiency of various existing work functions including handling of confidential and sensitive issues. Present a critical link between the Contract Management and all stakeholders and will coordinate all daily operational activities, escalating contract variance issues to the Senior Manager Contracts for corrective action. 

You will also support in reviewing and formatting of contractual documents, Administer Contracts Forms, updating Contract templates, Standard Terms and Conditions, Policies and Procedures, Internal Office Procedures and Work Instructions. Controls contract database for maintaining records for tracking purpose and generating required reports. Maintain and update a register of all templates and standard terms and conditions. Communicate with internal departments and with outside companies, as and when required in relation to contract processing formalities, contract renewals, signature process, follow up on receiving documents and execution in an efficient and professional manner. Act as a liaison between Contracts and other Departments by making the necessary administrative recommendations, coordinating the process with respective Contract’s representative, for efficiency and productivity metrics. Manage, co-ordinate and maintain records of Communication (documents, faxes, Email).

Moreover, Provide necessary administrative support including preparing meeting materials, reports, and minutes of meeting and distribute as required. Independently manage and perform administrative tasks based on set procedures and provide confidential administrative support. Establish and organise a confidential filing system, categorize and maintain manuals, sensitive correspondence and other source material to enable easy retrieval of files. Monitor the Contracts Management system to verify accuracy with the generated reports, correct and relevant information is available to the Contracts team. Provide administrative support to the Lawyers and Managers. Supervise and co-ordinate office administrative procedures, review, evaluate and implement new procedures.You will be educated to degree Level. You must have excellent skills in MS Office. You will have a minimum of 4 years experience in a similar environment with expert experience of Planning including Software & Tools, Contract Admin function. It will be beneficial if you have experience of working on international projects, in a multi-national and multi-cultural environment 
You must have excellent English communication skills. The ability to communicate in Arabic is an asset.

About the Company

Welcome to a world of growing opportunities.

Qatar Airways is the national carrier of the State of Qatar. Our global network now sees us flying to over 100 destinations worldwide and operating some of the youngest fleets in the sky. We are home to over 150 nationalities.

Our mission is to deliver Excellence in Everything We Do. For us, that means we focus on the customers who fly with us. We understand that our customers choose to fly with us because we care for them. We know that every time we fly, we carry the hopes and dreams of our customers. Similarly we consider the hopes and dreams of our people. Our success is due to our leadership and the employment of high quality people who will enjoy living and working in Doha, Qatar.

Qatar is a rising economic powerhouse and is fast establishing itself as one of the world’s newest and most vibrant hubs. Qatar prides itself on its technological advances as well as its educational and research facilities. It is rapidly becoming home to more expatriates and international businesses, as well as world-renowned 5-star hotels, spas and resorts. The city boasts the best in shopping, sports activities and has been host to many high profile international events.

As the Airline of the Year 2011 and the only 5-star airline in the Middle East, the opportunities for career diversity, professional development opportunities to further your careers within the organisation are almost limitless. We truly believe that life is a journey, not a destination; therefore we help our people to realise all that they can be.

Join one of the fastest growing airlines with an ever-expanding global network.

If you wish to find out more about the Qatar Airways Group of companies and what we have to offer, then please visit our website.

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